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Apply for reimbursement of fare losses on local public transport

Service Description

The Federal Office of Administration (BVA) reimburses transport companies in local and long-distance transport for fare losses incurred for the transportation of severely disabled persons and their accompanying persons.
You can receive a reimbursement for a completed calendar year. If you have received advance payments for the billed year, the corresponding amount will be taken into account.
The Federal Office of Administration (BVA) will reimburse you the costs of local transport for the transportation of

  • severely disabled persons,
  • their accompanying persons,
  • their guide, assistance or assistance dogs and
  • objects carried by them, for example hand luggage, wheelchairs or other orthopaedic aids.

The amount of reimbursement depends on the percentage rate of your federal state or a reimbursement rate determined individually for you.

Process flow

You must apply online or in writing to the Federal Office of Administration (BVA) for the final reimbursement of fare losses on local public transport:

Written application:

  • Download the application for final payment from the BVA website.
  • Complete the application. Print it out and sign it.
  • Send the signed application and the required documents to the BVA by post.
  • You can send the signed application to the BVA in advance by e-mail.
  • Your application will be processed and checked by the BVA.
  • If you meet the requirements for reimbursement of lost travel expenses, you will receive the amount due to you.

Online application:

  • Go to the website of the federal portal and complete the application form for final payment electronically.
  • Attach the required documents as a scan.
  • Submit your application.
  • Your application will be processed and checked by the BVA.
  • If you meet the requirements for a final payment, you will receive the amount due to you.

Requirements

You can apply for reimbursement for lost fares:

  • Transport companies
  • transport associations and
  • Local transport organizations (within the framework of gross contracts)

Further requirements:

  • Your company is majority or exclusively owned by the federal government
  • You transport disabled persons and their accompanying persons on the basis of a corresponding ID card with a valid token
  • Compliance with the deadline according to SGB IX

Which documents are required?

You must submit the following with your application

  • Proof of the total fare income within the scope of the Ninth Social Code (SGB IX) in the form of a certificate from an auditing company
  • Proof of the actual and percentage share of the route traveled within the scope of the Ninth Social Code (SGB IX)
  • if the application concerns a bus company or the application includes income from a bus company, the current concessions for the routes must be submitted
  • if the application is based on an individual percentage rate: a certificate based on an approved traffic count

If you are submitting an application to the Federal Office of Administration (BVA) for the first time, you must also submit

  • the articles of association of your company
  • the extract from the commercial register
  • proof of local transport status from the approval authorities
  • the cooperation agreements between the contracting parties required for reimbursement
  • the authorizations of the respective state authorities to provide transport services

What are the fees?

There are no costs.

What deadlines do I have to pay attention to?

  • Application deadline: The application must be submitted by December 31 of the third calendar year following the entitlement year.
  • Objection period: 1 month after notification
  • Time limit for lodging an appeal: 1 month after notification of the notice of appeal

Processing duration

Processing takes up to 3 months after receipt of the complete documents justifying the reimbursement.

Legal basis

Applications / forms

  • Objection
  • Administrative court action

Appeal

  • Forms available: Yes
  • Written form required: Yes
  • Informal application possible: Yes
  • Personal appearance necessary: No
  • Online service: Yes

Author

The text was automatically translated based on the German content.

Technically approved by

Federal Ministry of Labor and Social Affairs (BMAS)

Professionally released on

11.02.2022

Source: Zuständigkeitsfinder Thüringen (Linie6PLus)

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