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Decision on the approval requirement for modifications to already approved vehicles

Service Description

Inform the approval body of the Federal Railway Authority (EBA) of all modifications to an already approved vehicle that go beyond maintenance work and in which components are replaced by other parts with a different function and performance. As the change management body, assign the changes to a category:

Category a:

  • Modifications without deviations from the technical documentation attached to the EC declarations of verification of the subsystems:
    • no verification by a conformity assessment body required
    • the original EC declarations of verification of the subsystems and the vehicle type approval remain valid and unchanged

Category b:

  • Modifications with deviations from the technical documentation which
    • attached to the EC declarations of verification of the subsystems, which may require new tests and therefore verification according to the relevant conformity assessment modules
    • do not affect the essential design characteristics of the vehicle type
    • do not require a new approval

Category c:

  • Modifications to the basic design features of the vehicle type:
    • for which no new approval is required

Category d:

  • Modifications for which a new approval is required

If, after classification, the modification falls under categories b or c, you as the modification administration body of the vehicle type approval of the modified vehicle must

  • assess the deviations from the technical documentation accompanying the EC declarations of verification of the subsystems,
  • update the technical file attached to the EC declarations of verification of the subsystems, and
  • inform the EBA approval body of the changes.
  • demonstrate that none of the following criteria are met:
    • In the case of renewal or upgrading of existing vehicles that already have a vehicle authorization for placing on the market, a new authorization is required if
      • changes are made to the values of the parameters referred to in the Technical Specifications for Interoperability (TSI) and, where applicable, in the national rules, for the verification of the technical compatibility of the vehicle with the area of use, and these are outside the range of acceptable parameters according to the TSI,
      • the planned work could affect the overall safety level of the vehicle concerned, or
      • it is required by the relevant TSIs .

Process flow

You can apply for notification of changes to an already approved vehicle online or by post.

Online notification:

  • Go to www.eba.bund.de and download the form "Notification of changes in accordance with Article 16 (4)".
  • Complete the form in full.
  • Go to the EBA e-Service portal.
  • Log in with your user data.
    • If you do not yet have a user account for the e-Service portal, you must register once.
  • The application wizard will guide you step by step through the required information. Complete the application form in full.
  • Upload the completed form and submit the application online. The system will confirm receipt.
  • If the notification is complete, you will receive a written confirmation of receipt. This will inform you of the person responsible for processing the application. You will receive a note if any information in the notification is incomplete or if you need to submit further evidence. Upload the relevant documents via the e-Service portal.
  • If, when assessing the content of the notification, the EBA determines that the information in the notification is not comprehensible, you will be given the opportunity to revise the notification and resubmit it to the EBA. You may have to submit further evidence.
  • If the EBA determines after the assessment that
    • the classification of the change you have made is incorrect or the evidence is insufficient, the EBA will ask you to submit an application for approval.
    • If the classification of the change you have made is correct and the amended documents are based on sufficiently substantiated information, you will receive a letter. An application for approval is then not required.
  • You will receive a notification of fees or expenses.
  • You pay the fee or expense.

Notification by post:

  • Call up the form "Notification of changes in accordance with Article 16 (4)", download it and print it out.
  • Complete the form in full.
  • Send the signed and fully completed notification by post to the EBA.
  • Once the notification has been checked for completeness, you will receive a written confirmation of receipt. This will inform you of the person responsible for processing the notification and, if applicable, which information in the notification is incomplete or whether further evidence needs to be submitted.
    • If the EBA has informed you that the notification is not complete or that additional evidence needs to be submitted, please send the required notification or additional evidence to the EBA by post.
  • If, when assessing the content of the notification, the EBA determines that the information in the notification is not comprehensible, you will be given the opportunity to revise the notification and send it to the EBA again. You may have to submit further evidence.
  • If the EBA determines after the assessment that
    • the classification of the change you have made is incorrect or the evidence is insufficient, the EBA will ask you to submit an application for approval.
    • If the classification of the change you have made is correct and the amended documents are based on sufficiently substantiated information, you will receive a letter. An application for approval is then not required.
  • You will receive a notification of fees or expenses.
  • You pay the fee or expense.

Requirements

  • You are not the holder of the vehicle type approval as a modification administration office.

Which documents are required?

  • Form "Notification of changes pursuant to Article 16 (4)"
  • for representation: power of attorney

What are the fees?

Cost type:

Prepayment:

Description of costs:

Method of payment:

URL for fee calculation: https://www.gesetze-im-internet.de/ebabgebv/index.html

Note: Fees are calculated according to time spent; hourly rate EUR 120.00, EUR 30.00 per quarter of an hour or part thereof.

What deadlines do I have to pay attention to?

Constructive Approval: 4 Months
In order to meet the specified deadline of 4 months, the change management body is only given the opportunity to revise the notification once. If the notification is still not comprehensible, the change management agency is requested to submit an application for approval.

Processing duration

Processing Time: 4 Months
The processing time depends on whether the information in the notification is complete and comprehensible. If it becomes apparent during the assessment of the notification that this is not the case, the change management body is requested to revise the notification and, if necessary, resubmit additional evidence to the EBA. This will extend the processing time.

Legal basis

Applications / forms

  • Objection

Detailed information on how to lodge an objection can be found in the notification.

Appeal

Forms available: Yes

Written form required: No

Informal application possible: Yes

Personal appearance necessary: No

Online services available: Yes

What else should I know?

There are no indications or special features.

Further Information

Author

Forwarding service: Deep link to the original portal

Eisenbahn-Bundesamt (EBA)

The text was automatically translated based on the German content.

Technically approved by

Federal Ministry for Digital and Transport Affairs (BMDV)

Professionally released on

05.09.2023

Source: Zuständigkeitsfinder Thüringen (Linie6PLus)

Start your request directly online:

Competent Authority

Eisenbahn-Bundesamt – Referat 31

Postal address
Post office box 200565
53135 Bonn, Stadt

Address
Heinemannstraße 6
53175 Bonn, Stadt
Telephone
+49 228 98260
Fax
+49 228 98269199
E-Mail
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WWW
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Transport connection
16; 63; 66

16; 63; 66
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Remark:

Building A1