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Apply for funding for model projects for the preservation of written cultural heritage

Service Description

The Coordination Office for the Preservation of Written Cultural Heritage (KEK) supports model projects for the sustainable preservation of written cultural heritage in archives and libraries with funds from the Federal Government Commissioner for Culture and the Media (BKM) and the Cultural Foundation of the Federal States (KSL).

They can decide for themselves whether they want to gain theoretical or practical experience as part of the pilot project.

You can receive funding of up to EUR 30,000 per year if

  • Your project has a model character.
  • Your project has a high public profile or is innovative.
  • Your project content can be assigned to one of the following categories:
    • Archive holdings,
    • library holdings,
    • expertise,
    • research,
    • emergency preparedness or
    • public relations work.
  • Your measure secures objects in archives and libraries,
    • which are unique and
    • have a unique character,
    • which goes hand in hand with the scientific, cultural or historical significance of the holdings.

You will not receive funding for

  • Projects that you have already started or completed.
  • Projects that you are unable to finance with a substantial contribution of your own or with third-party funding.
  • Projects for the conservation of graphic artworks, paintings and other works of fine art.

The decision to fund your project will be based on the following criteria:

  • Exemplary nature
  • Public impact
  • innovation

Eligible costs are

  • all costs incurred in the implementation of the project,
  • expenditure for external services,
  • ancillary costs such as
    • expenses for working materials and consumables or
    • public relations work,

that can be directly allocated to the project.

Costs that are not eligible for funding are

  • Expenses for permanent staff and project-related personnel,
  • investments,
  • expenditure for permanent exhibitions or measures to be carried out regularly,
  • expenditure for necessary structural and technical measures,
  • the procurement of work equipment or
  • expenditure for measures to maintain the operational functionality of your institution, such as magazine cleaning.

After approval, you can request the funding for the costs incurred from the CEC in accordance with the details in the grant notification. The funds will then be paid out to you during the project period so that the costs incurred can be paid directly from the funding.

You submit your funding application to the Coordination Office for the Preservation of Written Cultural Heritage (KEK).

You are not entitled to funding approval.

Process flow

You must submit your application for funding in writing to the Coordination Office for the Preservation of the Written Cultural Heritage (KEK).

  • Go to the KEK website and complete your application for funding electronically.
  • Print out the application and have it signed by a legally authorized signatory.
  • Send the application including the financing plan by e-mail to the Coordination Office for the Preservation of the Written Cultural Heritage (KEK).
  • You will receive an electronic confirmation by e-mail that your application has been received.
  • Please also send the application with all the required documents by post to the Coordination Office for the Preservation of the Written Cultural Heritage (KEK).
  • If necessary, you can submit a separate application for an early start of the measure afterwards. This can be done informally by e-mail to the Coordination Office for the Preservation of the Written Cultural Heritage (KEK).
  • You will receive notification from the KEK by post and in parallel by e-mail as to whether your project will be funded.
  • You may only start your project once you have received the funding approval.
  • Once you have completed your project, you must submit all documents to the CEC as proof. Please use the form on the CEC website.

Please note
Seek advice from the CEC before submitting your application. You can also ask the CEC any questions you may have regarding the funding of your pilot project.

Requirements

Applications can be submitted:

  • legal entities under public or private law based in Germany,
    • which hold written cultural property and
    • whose holdings are accessible to the public

These include

  • Archives, libraries, museums, universities or comparable institutions (including those run by churches)

Further requirements:

  • Your project has a model character.
  • Your project has a high public profile or is innovative.
  • You have not yet started the project.
  • Your project is financed to a substantial extent from your organization's own budget or by other third-party funding.
  • Your project content can be assigned to one of the following categories:
    • Archive holdings
    • Library holdings
    • Professional competence
    • research
    • Emergency preparedness
    • Public relations

Further requirements for projects for the restoration or conservation of written cultural assets:

  • You want to restore or conserve historically or scientifically significant writings. These include:
    • Objects or groups of objects of high cultural-historical value,
    • Objects or groups of objects with supra-regional significance,
    • Objects or groups of objects with high utilization and high multi-perspective or comparative evaluation potential,
    • valuable unique works and rare items with intrinsic value, and
    • Objects or groups of objects that are indispensable for safeguarding teaching, research and administration in the long term.
  • These are originals or, in the case of multiple transmissions, you can provide evidence of coordination with other depositories in order to avoid multiple treatments.
  • You can ensure that the objects are appropriately housed and secured in the long term after the measure.

Which documents are required?

You must submit the following with your application

  • Qualified cost estimate
  • Commitments or confirmations of the provision of third-party funds (if applicable)

You must submit the following for acceptance of the grant notification:

  • Confirmation of receipt and waiver of appeal form

To request the funding, you must submit

  • Request for funds form

Once you have completed your measure, you must submit the following documents:

  • Proof of use and project report to monitor success including numerical evidence

What are the fees?

none

What deadlines do I have to pay attention to?

Application:

  • Receipt of the application in electronic and paper form by January 31 of each year

Proof of use of the funds:

  • for funding in accordance with ANBest-P: 6 months after completion of the project
  • for funding in accordance with ANBest-GK: 12 months after completion of the project

Processing duration

  • for processing the application: 4 to 5 months

Legal basis

Applications / forms

  • Contradiction

Appeal

  • Forms: yes
  • Online procedure possible: no
  • Written form required: yes
  • Personal appearance required: no

Further Information

Author

Forwarding service: Deep link to the original portal

The text was automatically translated based on the German content.

Technically approved by

The Federal Government Commissioner for Culture and the Media (BKM)

Professionally released on

31.08.2021

Source: Zuständigkeitsfinder Thüringen (Linie6PLus)

Competent Authority

Kulturstiftung der Länder

Address
Lützowplatz 9
10785 Berlin, Stadt
Telephone
+49 30 8936350
Fax
+49 30 89363526
E-Mail
Contact us

Further Authorities

Die Beauftragte der Bundesregierung für Kultur und Medien (BKM), Referat K 43
Address
Köthener Straße 2
10963 Berlin, Stadt
Telephone
+49 30 1868144330
Fax
+49 30 18681544330
E-Mail
Contact us