You can apply for the additional work allowance in writing or online. You can also use KEA (Kurzarbeitergeld-Dokumente elektronisch annehmen) if necessary.

If you want to apply for the additional expenses winter allowance in writing:

• You calculate the pay and the additional expenses winter allowance.
• You pay the pay and the additional expenses winter allowance to your employees and pay social security contributions.
• You apply for reimbursement of the additional expenses winter allowance retroactively each month at the responsible office of the Employment Agency (application for seasonal short-time allowance and settlement list).
• The employment agency will check the application and the payroll list.
• If your application is approved, you will receive the additional expenses winter allowance.
• After the end of the bad weather period, the Employment Agency will check the submitted statements as part of a final audit and, if necessary, correct the approved additional expenses winter allowance.

If you want to apply for the additional expenses winter allowance online:

• Go to the "eServices" portal on the Federal Employment Agency's website.
• Log in with your user ID and call up the application for seasonal short-time allowance.
• Complete the application, upload the payroll list and submit the application.
• The employment agency will check your application and your documents. You will receive notification of the decision on your application from the Employment Agency.
• The remaining steps in the procedure are the same as the written procedure.

If you want to use KEA for the application for seasonal short-time allowance and the associated payroll list:

• You will need certified payroll software that supports transmission using KEA.
• In this case, you can transmit your application for seasonal short-time allowance and the corresponding payroll list to the Employment Agency fully digitized and securely from your payroll software.