Service Finder
Road haulage Apply for a certificate of authorization for commercial transport
Service Description
Road haulage is the commercial or paid transportation of goods with motor vehicles that have a permissible total weight of more than 3.5 tons, including trailers.
Commercial road haulage generally requires a permit. The so-called "own-account transport", i.e. road haulage for a company's own purposes under certain conditions, does not require a permit. However, your company must be registered with the Federal Office for Goods Transport.
If the vehicles are only used throughout Germany, you require a permit for commercial road haulage (in accordance with Section 3 of the Road Haulage Act). For cross-border journeys within the European Union, the European Economic Area (EEA)* and Switzerland, you need a Community license (EU license) and, if applicable, a driver's certificate for nationals of a third country. Freight transport in cross-border traffic with vehicles of more than 2.5 t to 3.5 t gross vehicle weight also requires proof of access to the profession.
You can also use the Community license for transport within Germany and the EEA states ("cabotage transport").
For commercial road haulage with countries outside the European Economic Area, in addition to the national permit for the German part of the route (permit for commercial road haulage or Community license), you need bilateral permits or so-called CEMT permits for parts of the route in third countries.
The permit for commercial road haulage and the Community license can be issued for a limited period, subject to conditions or with conditions. The national permit and the Community license can be issued for a period of validity of up to 10 years.
Anyone who transports goods on a business basis or against payment using motor vehicles which, including trailers, have a higher permissible total weight than 3.5 t requires a permit.
Application or submission of documents, delivery:
- in person, by fax, by mail, by e-mail (PDF must be signed), also possible by proxy
- personal delivery, also possible by fax or mail
Process flow
You must apply for the national road haulage permit or the Community license (EU license) from the transport authority responsible for your place of business.
You can obtain the application form from the competent transport authority. Online forms are also available, depending on what the authority offers.
Complete the application in full and submit it with the required documents.
The competent transport authority will give the following institutions the opportunity to comment:
- the Federal Office for Goods Transport,
- the Chamber of Industry and Commerce
- the relevant trade union and
- the transport industry association.
Once the deadline for comments has expired, the competent transport authority will decide on your application. You will receive a decision.
Who should I contact?
Please contact the public order or road traffic office (licensing authority) of the district or city responsible for your company's registered office.
Requirements
The permit is granted to an entrepreneur whose company is actually and permanently based in Germany if
- the operator and the person appointed to manage the road haulage business (transport manager) are reliable,
- the financial capacity of the company is guaranteed and
- the entrepreneur or the person appointed to manage the road haulage business is professionally qualified.
The company requires equity capital plus reserves. The amount of capital is determined by the number of vehicles intended for use. For the first vehicle, the entrepreneur requires equity capital of EUR 9,000, for each additional vehicle EUR 5,000. This also applies to the use of rental vehicles.
A person is professionally qualified if he or she has passed a professional qualification test. All examinations previously recognized as equivalent continue to be considered equivalent if they were started or completed before 4 December 2011.
Persons who have worked continuously (at least ten years) in a managerial position in a road haulage company between December 4, 1999 and December 4, 2009 are also deemed to be professionally qualified.
Which documents are required?
- Documents for the applicant company:
- Extract from the commercial, partnership, cooperative or association register, if a corresponding entry exists
- for GbR companies: Extract from the GbR contract
- List of shareholders
- Proof of authorization to represent the company if a person other than the applicant is professionally qualified to do so
- Proof of reliability:
- Certificate of good conduct for the person authorized to represent the company (not older than three months)
- Information from the central trade register for the person authorized to represent (not older than three months)
- Information from the driving aptitude register for the person authorized to represent (not older than three months)
- Proof of financial capacity:
- Clearance certificate from the tax office (not older than three months)
- Clearance certificate from the municipality (not older than three months)
- Clearance certificate from the health insurance company (not older than three months)
- Clearance certificate from the Berufsgenossenschaft Verkehrswirtschaft, Post-Logistik, Telekommunikation (BG Verkehr) (not older than three months)
- Equity certificate as proof of financial capacity in commercial road haulage (Annex 2 of the General Administrative Regulation on Road Haulage Law (GüKVwV)) and
- if necessary, additional certificate to prove financial capacity in commercial road haulage (Annex 3 of the General Administrative Regulation on the Road Haulage Act (GüKVwV))
- Vehicle list
- Proof of professional aptitude:
- Certificate of having passed the IHK professional qualification examination or an equivalent recognized final examination or
- Proof of at least 10 years of managerial activity in a road haulage company (the Chamber of Industry and Commerce responsible for you will check whether the requirements are met)
- Documents for persons appointed to manage the road haulage business (transport manager):
- Proof of reliability:
- Certificate of good conduct (not older than three months)
- Information from the central trade register (not older than three months)
- Information from the driving aptitude register (not older than three months)
- Proof of professional aptitude:
- Certificate of having passed the IHK professional qualification examination or an equivalent recognized final examination or
- Proof of at least 10 years of managerial activity in a road haulage company (the Chamber of Industry and Commerce responsible for you will check whether the requirements are met)
- Proof of financial standing:
- Clearance certificate from the health insurance company (not older than three months)
- Proof of employment
- Proof of reliability:
- Complete application form
- Information from the Federal Central Register for submission to a public authority (Citizens' Service Department or competent registration office)
- Information from the Central Trade Register (Trade Affairs Department, locally competent trade authority)
- Information from the central traffic register (Federal Motor Transport Authority)
- Certificate of the responsible tax office in tax matters
- Clearance certificate from the municipality of the place of business (municipal treasury)
- Clearance certificate of the social security institutions (health insurance companies of the employees)
- Clearance certificate from the Employer's Liability Insurance Association for Vehicle Owners
- Equity certificate (e.g. from auditor, tax consultant)
- Proof of professional qualification (Chamber of Industry and Commerce)
- Submission of register excerpt for companies with compulsory entry in the commercial register (local court)
- Articles of association
- Documents proving the employment of the person(s) appointed to run the business
What are the fees?
National license for commercial road haulage: 120,00 - 700,00 EUR
Community license: EUR 120.00 - 700.00
Further costs are incurred for information from the registers and for the preparation of other certificates.
120,00 to 700,00 EUR
What deadlines do I have to pay attention to?
There are no deadlines for applying for a permit.
Processing duration
Processing can take up to 3 months from the time at which the responsible office receives all the necessary documents.
Legal basis
- § 10 Professional Access Ordinance for Road Haulage (GBZugV)
- § Section 3 of the Road Haulage Act (GüKG)
- General administrative regulation on road haulage law (GüKVwV)
- Art. 3 and 4 Regulation (EC) No. 1072/2009 of the European Parliament and of the Council of October 21, 2009 on common rules for access to the international road haulage market (recast)
- Art. 3 Regulation (EC) No 1071/2009 of the European Parliament and of the Council of 21 October 2009 establishing common rules concerning the conditions to be complied with to pursue the occupation of road transport operator and repealing Council Directive 96/26/EC
- Road Haulage Act (GüKG)
- Professional Access Ordinance for Road Haulage (GBZugV)
- Council Regulation (EEC) No 881/92 of 26 March 1992 on access to the market in the carriage of goods by road within the Community to or from a Member State
What else should I know?
Road haulage for the company's own purposes does not require a permit if the following conditions are met:
- the transported goods must be owned by the company or sold, purchased, leased, rented, manufactured, produced, extracted, processed or repaired by the company.
- the purpose of the transportation must be to deliver the goods to the company, to dispatch them from the company, to transport them within the company or for the company's own use outside the company.
- the motor vehicles used for the transportation must always be driven by the company's own staff.
- The transportation may only be an ancillary activity within the scope of the company's overall activity.
If road haulage for the company's own purposes does not require a permit, the company operating road haulage is obliged to register its business with the Federal Office for Goods Transport before the first transport operation begins.
The Federal Office for Goods Transport is responsible for issuing the bilateral permit or a so-called CEMT permit for cross-border commercial road haulage and removal traffic in the community of CEMT member states (over 30 states in Europe).
Author
The text was automatically translated based on the German content.
The text was automatically translated based on the German content per DeepL.
Technically approved by
Thuringian Ministry for Infrastructure and Agriculture
Professionally released on
28.09.2021
Source: Zuständigkeitsfinder Thüringen (Linie6Plus)
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