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Applying for exemptions in accordance with the German Food and Feed Code

Service Description

Does your foodstuff deviate from local legislation? Then you need a special permit to be able to produce, handle and market it in Germany.

You can apply to the Federal Office of Consumer Protection and Food Safety (BVL) for the exemption permit. The BVL decides on the exemptions in consultation with the Federal Office of Economics and Export Control.

You must enclose meaningful documents with your application to prove that your product is harmless to health. You can only obtain an exemption for such products. The BVL involves the Federal Institute for Risk Assessment and, if necessary, other authorities in the assessment.

A derogation does not have a general effect, but only applies in individual cases. Therefore, a separate exemption must be applied for each product.

Once a derogation has been granted, the authorities of the federal state in which your company is based will monitor the production and distribution process. They check the labeling, proper production and compliance with the requirements, maximum quantities and formulation on which the exemption is based.

As a rule, exemptions are granted for a maximum of 3 years. You can apply for an extension. You must also submit a corresponding application to extend or amend the exemption granted.

Process flow

You can apply for the exemption permit online via the federal portal, by e-mail or by post.

Apply for an exemption online via the federal portal:

  • Call up the online application on the federal portal verwaltung.bund.de. This will guide you step by step through the necessary information, which you can enter electronically.
  • Upload the required documents as a file and submit the application.
  • You will receive confirmation that your application has been received.
  • The BVL will check your details and documents and forward them to the other competent authorities.
  • The BVL will contact you if further documents or information are required.
  • You will receive a notification of the result of the review digitally via the feedback channel function of the federal portal or by post.
  • You will also receive a separate notification of fees. You then pay the fees.

Apply for an exemption permit by e-mail or post:

  • Call up the online application on the federal portal verwaltung.bund.de. Complete the application online and save it as a print preview.
  • Attach all the necessary documents.
  • Send your application to the BVL by e-mail. Alternatively, you can send the application and all necessary documents to the BVL by post.
  • You will receive confirmation that your application has been received.
  • The BVL will check your details and documents and forward them to the other competent authorities.
  • The BVL will contact you if further documents or information are required.
  • You will receive notification of the result of the examination by post.
  • You will also receive a separate notification of fees. You then pay the fees.

Requirements

  • Your product is not expected to pose a health hazard.

Which documents are required?

  • exact recipe of the product with all ingredients and the corresponding quantities as well as the specification of the ingredients with exact chemical name
  • Packaging designs for the German market
  • Specification of complex ingredients and documents from which their safety can be derived
  • for the use of flavorings, enzymes and additives: Confirmations or verifying documents that the legal requirements for these substances are complied with
  • if the application is made by proxy: Power of attorney
  • In the case of an application for a derogation for the irradiation of a foodstuff:
    • Device (manufacturer, device designation)
    • Companies involved
    • Wavelength over the application period (in nm)
    • Intensity of the radiation or irradiation time of the products
    • Distance between irradiation source and food
    • applied radiation dose
    • technical specification, evidence to ensure constant wavelengths over the application period and compliance with the regulations for the applied radiation dose for the specified device

What are the fees?

Fee: 630,00 - 15800,00 EUR
Payment in advance: no
https://www.gesetze-im-internet.de/bmelbgebv/index.html
Costs for issuing the exemption permit. The costs depend on the amount of work involved.

Fee: 610,00 - 4700,00 EUR
Payment in advance: no
https://www.gesetze-im-internet.de/bmelbgebv/index.html
Costs for the extension of the exemption permit.

Fee: 610,00 - 6000,00 EUR
Payment in advance: no
https://www.gesetze-im-internet.de/bmelbgebv/index.html
Costs for changing the exemption permit.

Emission: 570,00 - 4800,00 EUR
Payment in advance: no
https://www.gesetze-im-internet.de/bmelbgebv/index.html
Costs for the extension of the exemption permit.

What deadlines do I have to pay attention to?

Objection Deadline: 1 Month

Processing duration

Processing Time: 3 - 12 Months
The processing period begins as soon as the BVL has received a complete application and there are no further questions for you.

Legal basis

Applications / forms

  • Appeal. Further information on how to lodge an appeal can be found in the information on legal remedies in the notification of your application.
  • Appeal to the administrative court. You can find more information on how to lodge a complaint in the legal remedies information in the notice of objection.

Further Information

Author

Federal Office of Consumer Protection and Food Safety (BVL)


Forwarding service: Deep link to the original portal

The text was automatically translated based on the German content.

Technically approved by

Federal Ministry of Food and Agriculture (BMEL)

Professionally released on

10.03.2023

Source: Zuständigkeitsfinder Thüringen (Linie6Plus)

Start your request directly online:

Competent Authority

Bundesamt für Verbraucherschutz und Lebensmittelsicherheit (BVL) – Dienststelle Berlin, Referat 111

Address
Gerichtstraße 49
13347 Berlin, Stadt
Link to the directions:
BVL-Dienststelle Berlin Gerichtstraße

Postal address
Post office box 110260
10832 Berlin, Stadt
Telephone
+49 3018 44499999
Fax
+49 3018 44489999
E-Mail
Contact us
WWW
Website of the Federal Office of Consumer Protection and Food Safety

Bank account

Recipients: Bundeskasse Trier
Bank: Deutsche Bundesbank Filiale Saarbrücken
BIC: MARKDEF1590
IBAN: DE81590000000059001020

Notes on the intended use:
individual cash code