If you take on new employees, you must register them with the social security authorities.

This obligation to register applies to all your employees. This means that you not only have to register your employees who are subject to social insurance contributions, but also, for example

• marginally employed or short-term employees,
• trainees,
• trainees and interns,
• working students or
• pensioners with social insurance.

With the exception of mini-jobs in private households, the registration procedure is the same for all employees. For mini-jobs in private households, you must use the household check procedure at the mini-job center.

You must submit social security notifications electronically. If you use a system-checked payroll accounting program in your company, submit the notifications using this program. This is largely automated. Alternatively, you can transmit the data to the social insurance authorities using a system-checked completion aid, for example the social insurance reporting portal.

System-tested payroll accounting programs and completion aids also contain the necessary modules for all other electronic notifications to social insurance, which you are obliged to submit as an employer. In addition to the registration, the monthly contribution statement and the annual report are particularly important. In some sectors, you must submit an immediate notification in addition to the registration.

To register employees, you must provide the following information, among others:

• Personal data
• Social security number

The responsible collection agency is usually the employee's statutory health insurance fund; for marginal part-time employees, it is the Minijob-Zentrale. To prepare the registration, you can use the "Information portal for employers" of the Informationstechnische Servicestelle der gesetzlichen Krankenversicherung (ITSG). This information portal will help you to classify the employment relationship under social insurance law and compile all the necessary data.