Prior to the actual disposal process of waste for which proof is required, corresponding waste disposal records, consignment bills, and acceptance bills must be kept and entered in the respective register of the waste management operator.

Disposal can only take place once the relevant waste disposal records, which must be kept electronically, have been submitted to the competent authorities.

For the disposal of waste requiring records, the respective economic operators (except for small quantity generators with less than 2 t/a of hazardous waste) must apply for a corresponding generator, transporter or disposer number.

Registers are to be kept by the economic operators and are not transmitted electronically to the authorities in an automated way, but are to be transmitted upon request of the competent authorities.

• Waste disposal certificates, consignment bills and takeover certificates are part of the registers.
• Insofar as the Ordinance on Waste Recovery and Disposal Records provides for electronic management of the above-mentioned documents, they shall be signed by electronic signature (qualified electronic signature) using a card reader.
• The data structure is based on standardized interfaces (XML format).
• Data traffic between industry and authorities is managed uniformly throughout Germany via the Central Coordination Office (ZKS-Abfall).
• Exceptions are to be noted.

The electronic creation of waste disposal certificates, consignment bills, transfer bills and their allocation to the register is carried out by means of special approved software, which can be developed by the company itself or by external companies. The software is to be created on the basis of the bindingly introduced data interface, which is published by the Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU) on their website.

The federal states have created the Länder-eANV (eANV = electronic waste records procedure), a free portal through which all electronic documents required for records are provided, sent, received and signed. In the Länder-eANV, there is no automated compilation of the electronic documents for the register.

In addition to the country eANV, there are various commercially approved solutions that usually offer the user more convenient operation, for example, automatic register management. The volume of consignment notes that makes the purchase of a commercial solution worthwhile depends on many factors, such as the time required for processing, the volume of consignment notes and the user himself.

Before transmitting data to the authorities involved, the economic operators must register with the Central Coordination Office of the Federal States (ZKS-Abfall), provide their master data and open an account.

The corresponding producer, transporter or disposer number must be assigned to the account.

Approved other electronic solutions can be used within the scope of the registration procedure.

The data for keeping records are entered into the selected solution, electronically signed (signed), transmitted and managed in the user's own PC.

The necessary producer and disposer numbers for Thuringia are assigned in the TLUBN.

Waste producers who only hand over waste requiring verification within the scope of collective disposal (takeover certificate procedure) do not need to register with the ZKS.

Carrier, collector, dealer and broker numbers are usually assigned by the competent authority via the notification and permit procedure.

• Federal Ministry for the Environment, Nature Conservation, Nuclear Safety and Consumer Protection (BMUV)