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Submit documents for the supervision of construction and for commissioning procedures in the railroad sector electronically to the Federal Railway Authority

Service Description

If you are a railroad infrastructure company in the Federal Railway Authority (EBA), you must apply to the EBA for a corresponding authorization for commissioning. The commissioning permit can be issued for the initial commissioning of an infrastructure, energy, trackside train control, train protection and signaling subsystem as well as the initial commissioning of the remaining railroad infrastructure.

You may also require a commissioning permit if you wish to upgrade or renew existing railroad operating facilities and these are to be put into operation in the future. Upgrades or renewals requiring approval can be, for example

  • Changes to more than 2,000 meters of mainline track, 500 meters of station track or at least 4 points in position or basic shape,
  • work on supporting structures underneath tracks,
  • the construction of technically secured level crossings in place of previously non-technically secured level crossings
  • the construction or renewal of more than 50 percent of all electrical installations in a station with more than 1,000 passengers per hour or
  • the extension of a signal box system by additional remote electronic signal boxes.

You do not require a commissioning permit for measures that are deemed to be replacements in the course of maintenance work, for example

  • Corrosion protection work,
  • dismantling of tracks, points, level crossings or unused overhead lines,
  • Measures on covered bicycle parking facilities,
  • measures on air conditioning, sanitary or ventilation systems, pipes or ducts.

The EBA carries out spot checks to ensure that public safety and the technical building regulations are complied with during the construction, modification and dismantling of a railroad system. For example, the EBA checks that a company consistently applies its safety management system and develops it appropriately. The EBA also randomly checks whether the company's internal processes are effective and lead to the right results. For example, the EBA can inspect construction conditions on site, check plans and documents or check how the responsible functionaries within the company perform their duties.

Process flow

If you are submitting the documents online:

  • Go to the website of the federal portal verwaltung.bund.de. From there you will be redirected to the eService portal of the Federal Railway Authority.
  • Log in with your user data.
    • If you do not yet have a user account for the e-Service portal, you will need to register once.
  • The application wizard will guide you step by step through the required information. Complete the application form in full.
  • Upload the required documents as a file and send the application.
  • The EBA will check your documents for completeness and verifiability and may contact you if further documents are required.
  • For upgrades and renewals: The EBA will check whether your notified construction measure is subject to approval.
    • You will receive a notification with the result of the examination.
  • The EBA will process your application and then send you a notification in which
    • the approval for initial commissioning is granted or rejected or
    • the permit for upgrading or renewing a system is granted or rejected.
    • You will be informed whether the EBA will monitor your construction project.

In the case of a measure requiring approval at the end of the construction or refurbishment project, you will receive a notification of charges.

Requirements

You plan the new construction, upgrading or renewal of infrastructure facilities in the railroad sector.

Which documents are required?

Commissioning authorization:

  • Application
  • Description of the installations to be commissioned, including
    • General or site plans,
    • List of speeds,
    • List of structural installations with details of the name, location of the engineering structure, superstructure and building construction, the department and the structure number
    • additionally for upgrades and renovations:
      • Explanations of the scope of the modified or non-conforming parts and the impact of the upgrade or renewal on the rail system
      • Justification if the upgrade or renewal deviates from the Technical Specifications for Interoperability (TSI) for European rail traffic
  • Classification as to whether an upgrade or renewal is subject to authorization in accordance with the Railway Commissioning Authorization Ordinance,
  • if it is an upgrade or renewal requiring approval:
    • Description of the installations to be put into operation
    • Designation of the person responsible for commissioning or other employees, stating
      • the date of appointment by the respective railroad undertaking and the departments and
      • the assignment of the responsible persons or employees to the specific installations
    • List of the applicable regulations
    • Appointment and commissioning of the inspection experts in agreement with the EBA
      • Appointment of the inspection experts for structural verifications and for verifications of structural fire protection and
      • Appointment of the plan and acceptance inspectors
  • Information on the content, scope and duration of the planned interim conditions,
  • information on the content, scope and timing of the planned interim operational start-ups and
  • information on the content, scope and timing of the final structural condition.

Documents for monitoring the construction:

  • Notification of construction
  • Show start of construction
  • Location and general plans
  • Construction drawings
  • Explanatory reports
  • Construction schedules
  • Execution plans
  • Construction-relevant documents such as
    • acceptance certificates
    • release letters
    • static calculations or
    • test reports

In addition, the EBA may request further documents.

What are the fees?

Costs for commissioning authorizations and upgrades or renewals of railroad infrastructure requiring approval:

  • Depending on the subject of the approval, calculated individually according to time spent
    • Hourly rate: EUR 120.00
    • for every quarter of an hour or part thereof: EUR 30.00
  • or according to the amount of the construction costs: EUR 250.00 - EUR 2,949,900.00

Costs for building inspection:

  • If no safety-relevant defects or legal violations are found, coverage via flat rates in accordance with the Special Fee Ordinance of the Federal Railway Authority (EBABGebV) for companies with safety approval (SiGe), otherwise free of charge
  • Monitoring of railroads as part of railroad supervision: EUR 360.00 - 2,400.00 if safety-relevant deficiencies or a breach of the law were identified during the investigation of the facts
  • For the implementation of administrative procedures to remedy safety-relevant deficiencies:
    • Hourly rate: EUR 120.00
    • for every quarter of an hour or part thereof: EUR 30.00

What deadlines do I have to pay attention to?

Application Deadline: 1 - 24 Months
You must submit documents for the commissioning permit for railroad infrastructure 2 years before the planned commissioning and at the latest 10 weeks before the start of construction. Upgrades or renovations that go beyond normal maintenance work must be notified at least 10 weeks before the start of construction. Documents for the supervision of construction by the EBA For the construction notifications in accordance with the administrative regulation for the supervision of construction in civil engineering, superstructure and building construction (VV BAU) with regard to the selected construction measures from the construction measure lists, you must submit the documents no later than 4 weeks before the start of construction. You must submit the documents for the construction start notifications in accordance with the administrative regulation for the supervision of the construction of signaling, telecommunications and electrotechnical systems (VV BAU STE) for the selected construction measures no later than 2 weeks before the start of construction.

Processing duration

Processing Time: 1 - 4 Months
If your application documents are complete, you will receive confirmation from the EBA within 1 month that your application is complete and can be reviewed. In the case of commissioning authorizations for upgrades and renewals: Once your application and documents have been received, the EBA will check within 1 month whether your measures are subject to approval. This turns your notification into an application. The final processing and decision on your application takes a maximum of 4 months. If the EBA finds deficiencies in your documents, you have the opportunity to rectify these deficiencies. During this time, the period for checking your documents and processing your application will be suspended.

Legal basis

Applications / forms

  • Contradiction . Further information on how to lodge an objection can be found in the notification.
  • Administrative court action

Appeal

Forms available: Yes

Written form required: No

Informal application possible: No

Personal appearance necessary: No

Online service available: Yes

What else should I know?

There are no indications or special features.

Further Information

Author

Federal Railway Authority (EBA)


Forwarding service: Deep link to the original portal

The text was automatically translated based on the German content.

Technically approved by

Federal Ministry for Digital and Transport Affairs (BMDV)

Professionally released on

09.08.2024

Source: Zuständigkeitsfinder Thüringen (Linie6Plus)

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