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Notify changes to the register of intermediaries

Service Description

You must always keep your data in the register of intermediaries up to date. The registration authority (chambers of industry and commerce) is responsible for receiving your change notifications for insurance intermediaries and advisors, and the licensing authority is responsible for financial investment intermediaries, fee-based financial investment advisors and real estate loan brokers (they forward the changes to the registration authority without delay).

The following changes must be reported:

  • Change of name, company name or business address, e.g. in the event of a change of name or relocation
  • Change of management or board of directors, e.g. registration of new legal representatives, change of name of legal representatives, deletion of legal representatives
  • Registration or deletion of a commercial partnership
  • New registration, change of name or deletion of employees subject to registration,
  • For insurance advisors, insurance brokers, real estate loan brokers: change of a registered branch in an EU/EEA country or the legal representatives of the branch, notification of additional EU/EEA countries, deletion of EU/EEA countries
  • For ancillary insurance intermediaries: change of the commissioning insurance company/companies/insurance intermediary with a license
  • For financial investment intermediaries and fee-based financial investment advisors: change of product category
  • For real estate loan brokers and fee-based real estate loan advisors: change from real estate loan brokerage to fee-based real estate loan brokerage and vice versa

The register of intermediaries - with the exception of the date of birth and the insurance company assuming liability - is publicly accessible online. The purpose of the register is, in particular, to enable the general public, especially investors and insurance companies as well as borrowers and lenders, to verify the license and the scope of the licensed activities of those subject to registration. Anyone can search for a person subject to registration by entering their name or registration number. If you are a tied insurance intermediary, the insurance company assuming liability will make the entry and changes for you at your request. In this respect, please contact your insurance company directly in the event of changes. In case of doubt, the Chamber of Industry and Commerce (IHK) as the locally responsible register authority can help.

Process flow

Report changes to the register data to the responsible office

  • You will receive a notification from the Chamber of Industry and Commerce about the change to the register entry.

Competent authority

You can find the Chamber of Industry and Commerce responsible for you here: IHK competence finder

You can find the local licensing authority for financial investment brokers or fee-based financial investment advisors here: Overview of the competent authorities by federal state of the Association of German Chambers of Industry and Commerce (DIHK)

You can find the local licensing authority for real estate loan brokers here: Overview of the competent authorities by federal state of the Association of German Chambers of Industry and Commerce (DIHK)

Requirements

You are already entered in the register of intermediaries

Which documents are required?

You will need the following documents, for example, to change your register data:

  • Change of company name or address: Extract from the commercial register
  • In the event of a change of name: proof of the change of surname
  • In the event of a change of legal representatives: Information from the Federal Central Register, extract from the Central Trade Register and certificate of competence, extract from the Commercial Register
  • In the case of new authorized representatives (expert delegation): Proof of expertise, documents proving authorization to represent


Note:
You can find out which documents are required in your specific case on the change form from the competent authority.

What are the fees?

Fees are charged for changing the register data. The amount can be found in the fee schedule of your local register office (Chamber of Industry and Commerce).

What deadlines do I have to pay attention to?

There are no deadlines.

Processing duration

The change is usually made within a few weeks if the notified changes occur, all documents are available and all requirements are met.

Legal basis

Appeal

Forms: Application form for changes
Online procedure: partly possible
Personal appearance required: no
Written form requirement: no

Further Information

You can find the register of intermediaries here: www.vermittlerregister.info

You can find an overview of the responsibilities regulated by state law on the website of the register of intermediaries: Overview of responsibilities

Author

The text was automatically translated based on the German content.

Technically approved by

Thuringian Ministry of Finance

Professionally released on

01.12.2023

Source: Zuständigkeitsfinder Thüringen (Linie6Plus)

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